Objective:
Under general supervision, perform administrative duties requiring initiative, independence, and confidentiality in more than one of the areas of office management, fiscal management,customer relations or other specialized services; perform related work as required.
Veterinary Command Rocky Mountain District (04/14/2008 - 10/23/2010) - Administrative Support Assistant
Fort Bliss, Texas United States
Supervisor: MAJ Jocelin Blake- 915 569-2494; Contact:Yes
Pay Grade: GS- 0303-05
Hours per week: 40
Duties: Provide admin. services support to the Branch Chief, OIC & NCOIC, and other team members. Maintain gov't purchase card with a monthly $10,000 budget limit, order supplies and maintain purchase records in accordance with established regulations and procedures; provides reimbursements to MWR facilities that include Ft. Bliss, Texas, White Sand Missile Range, NM, Holloman AFB, NM and Kirkland AFB, NM for Military Working Dogs maintenance and medical needs; assists the OIC/NCOIC in submission of requests for equipment to the Rocky Mountain District Contracting Office using the appropriate forms; utilizes various data bases and spreadsheets to keep track of the Branch Appropriated Fund budget-keeps supervisor informed of current budget status; submits work orders to the MEDDAC facility Manager; maintain a working knowledge of the Branch Video Teleconferencing equipment/procedures; follows transactions through to a successful completion; coordinates meetings both internal and external; track suspenses; maintain calendar for the Branch; submit weekly reports to Garrison activities the Branch has done; Update Daily Status Report weekly; update MEPRS for the Branch every month on the data base; Assists Soldiers with Defense Travel System after completion of travel; Assists Soldiers with processing and settlements of vouchers; Receives all visitors & screen telephone calls.
Missile Systems and Electronics Training Dept (03/06/2006 - 08/06/2007) - Administrative Support Assistant
Huntsville, Alabama United States
Supervisor: Dwayne Kennedy - (256) 345-9676; Contact:Yes
Pay Grade: GS - 0303 - 05
Hours per week: 40
Duties: Secret Security Clearance; Served as Administrative and Operations Clerk for the Department within 7 Divisions totaling over 80 Soldiers; Personally in-charge of processing the Departments OERs, NCOERs and Awards ensuring grammar, spelling and appropriate format was used; Responsible for OERs, NCOERs and Awards being processed and forwarded to the Company and the Brigade; Responsible for creating authorization of travel orders, lodging arrangments for all military personnel within the department using Defense Travel System; assist to create vouchers
Used word processor and other types of software to process and produce a wide range of documents in support of office automation, functions, transmit, received and acknowledged various information such as electronic mail messages; Informed staff including Department SGM, Director, Deputy Director, NCOICs, Supervisors, and Division Chiefs the status of NCOERS and Awards using power point slides during staff calls on a weekly basis;
Updated class board's weekly training Schedule for 7 Divisions with an average of 400 AIT students within the Departments Program of Instruction on a daily basis;
Responsible for security and access of securing the location which require Badges for all TDY staff and Soldiers during training within the building; Maintained files for each Soldier including ERBs, Last NCOER, Awards, Instructor status and Training Certificates; Assured Missile Systems Electronics Training Departments Rating Scheme was updated and forwarded monthly to the Commander, SGM, 1SG, Platoon Sergeant and S-1; Received and reviewed all incoming mail. Maintained A&O's Calendars, office and social events, Scheduled appointments for a staff of 11; Assisted within 59th Ordnance Brigade receiving first fully Accreditation in TRADOC; Received visitors and telephone calls, answered or referred calls as appropriate. Performed other duties as assigned.
Vilseck Health Clinic (07/19/2004 - 06/07/2005)
Administrative Support (OA) Case Management
Vilseck Health Clinic, Armed Forces Overseas Germany
Supervisor: LTC Deborah Dickson - (current) 915 490-4463 William Beaumont Army Medical Center; Contact: Yes
Pay Grade: GS - 0303 - 05
Hours per week: 40
Duties: Received visitors and answered phones accordingly;assisted with (PAD);
Used Composite Health Care System (CHCS) computer to obtain sufficient information of personal data to include: booked appointments, checked in Soldiers and family members for appointments; Checked in unscheduled visits/sick call for Soldiers; Printed appointments for patients upon request, cancelled appointments and printed 600's forms for providers to be added in records;
Screened calls and visitors; Established and maintained office files for Social Work and Case Management clients; Scheduled appointments and maintained the calendar for case management Soldiers and social work office;
Actively interviewed Soldiers to determine primary need or interest; Provided assistance and made referrals to other responsible personnel when matter is outside of employees scope of assignment; Assisted Soldiers who requested treatment on unscheduled appointments and obtained information regarding the type of medical problem;
Replaced Secretary on leave by updating DMHRSI; Assured follow-up with Soldiers made appointments by phone for provider to up-date records using clinical practice guidelines forms (CPG); Scheduled appointments for Soldiers not being followed by provider; Assured each Soldier with Diabetes had an eye exam and labs done prior to follow-up with provider; Assisted Case Manager with medical air-evacuation in Landstuhl for Soldiers and families en-route to Walter Reed Medical Center; Assisted Soldiers with Red Cross messages sent to Iraq for medical emergencies; Provided support to Soldiers undergoing Medical Evaluation Board (MEB) Coordinated Appts with (PEBLO) using CHCS.
Scheduled Exceptional Family Member program (EFMP) appointments that included: Command Sponsorship (CS), In-Place Continuation of Tour (IPCOT), Foreign Service Tour Extension (FTSE) and Continuation of Tour (COT); Provided DA forms 5888,7246 and 2792 used for medical screenings and 2792-1 for educational screenings; Assured each patient was enrolled in Deers and Tricare prior to appointment by using CHCS. computer system; Assisted family travel in Heidelberg with coordinating family members screenings at the closes Military Treatment Facility(MTF) state side prior to command sponsorship approval for overseas tour with active duty spouse; Maintained office calendar and assisted with coordinating meetings;
Updated casualty report data base for Landstuhl and Wurzburg on every Soldier stationed in the community area that was injured in Operation Iraqi Freedom (OIF) including upon return to home station; ...
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